In today’s rapidly changing technological environment, it is important that IOS audit solutions are flexible. Take advantage of a modern, agile approach to managing your audit program with the virtual data room.
The Virtual Data Room as the Best Way to run Your IOS Audit
The COVID-19 pandemic and the restrictions it has caused are prompting many processes to be transferred to a remote format. Management systems and IOS audits, both external and internal, are no exception. A number of questions arise: is it possible to conduct such audits remotely, to what extent, what documents to be guided by?
The virtual data room for your ISO audit with its extensive customization options, allows each audit department to set and control their own timelines, project milestones, workflow, individual reviews, and more. Building on the user-centric design, we’ve added additional end-user configuration options such as custom workflows, custom views (your way you organize and view data on screen), user group management and tasks, and 100% custom terminology.
Moreover, such an ISO audit is observed both on the part of the employees who are being checked (owners of the processes) and on the part of internal auditors. On the one hand, they believe that this is a duplication of the efforts of external certification or periodic audit of the certification body. On the other hand, an internal review is seen as a kind of internal oversight force that needs to be protected from, hiding essential data or misleading with false information. Early detection of anomalies in how people use digital devices and services can enable faster response during a crisis.
Easy to Use Auditing Solution from the Virtual Data Room
The planning of the ISO audit program is largely carried out as usual: the auditor and the client “virtually” discuss the objectives, opportunities, and risks, as well as the process. It is also important to carry out various technological checks in advance and ensure the remote competence of the audit team. Conducting an audit differs from face-to-face audits in that the parties involved do not sit in the same room, but communicate in real-time or with a delay.
The procedure for preparing and conducting an ISO audit can be described in 5 steps:
- Plan your inspection schedule. The key to an effective audit is to have a complete and easily accessible audit schedule so that stakeholders know when each process will be audited during the upcoming cycle (usually an annual schedule).
- Prepare for an ISO audit. The first step in preparing individual audits is to confirm their specific timing for process owners.
- Conduct an audit. The audit should begin with a meeting to confirm the agreement of the parties and ensure that the planned activities are carried out.
- Prepare an audit report. Upon completion of the audit, the auditor also holds a meeting with the owner of the process, at which the conclusions are negotiated: any weaknesses, comments, as well as the auditor’s views on areas that can be improved.
- Working with the audit conclusions, follow-up observations are an important step and they are the ones that drive improvements. A well-structured enterprise security program for ISO audit maintains the basic concepts of confidentiality, integrity, and availability of an appropriate control system designed to contain and mitigate the risk of information loss, failure, or corruption.