How to Increase the Efficiency of Your M&A Deal?

Every company wants to develop and extract more and more profit. To do this, you can go two ways: create a business yourself, buy another company or merge with it, that is, conduct an M&A deal. Take a look at the best way to increase M&A deals’ efficiency below.

Choose the Right M&A Strategy for Successful M&A Deals

The mergers and acquisitions market has its own peculiarities determined by country factors, which include the degree of economic development, the perfection of the legislative framework, the development of financial markets, etc. If pooling of efforts results in a new activity or commercial service, or if it improves the efficiency of an existing activity, it usually has a positive effect on competition. Competition concerns arise when a joint venture is established to acquire or expand market power when it is accompanied by additional arrangements that are unnecessarily restrictive, or when it is not necessary to achieve its goals.

The right choice of M&A strategy allows you to achieve many different goals. This is not only an increase in indicators but also a reduction in risks or a business out of a difficult situation. Consider with examples the main goals of transactions pursued by companies:

  • Getting rid of inefficient assets. If we are talking about a group of companies, then not every component of it generates the expected income. It’s time to sell the business in order to invest in a more profitable direction or optimize your work.
  • Extracting additional profit when the company sees a promising direction.

With the rapid pace of change across all sectors, technical due diligence is becoming paramount. New business opportunities based on technology solutions, such as data monetization, creation of new services, or cost savings, will become increasingly important over time. HR departments use data from mobile phones, apps, or social media to identify specific characteristics of potential employees, such as risk-taking profiles and personality traits.

Increase the Efficiency of Your M&A Deals Using the Virtual Data Room

The line between personal and business applications is rapidly disappearing as it is now commonplace for employees to use mobile devices and networks to share proprietary information. In addition to using various Internet applications for business needs, from search engines to communication tools, employees are increasingly bringing their personal electronic devices to work to access online services such as instant messaging and social networks.

One of the most important stages in the development of a company is the creation of an M&A strategy. The virtual data room provider is able to create a clear M&A strategy that best fits the mission and goals of your company:

  1. Expansion of the company to new markets;
  2. Improving the company’s competitive environment by acquiring competitors;
  3. Accelerating business growth or improving financial performance by creating vertically or horizontally integrated structures;
  4. The need for financial recovery of the business through restructuring (sale of part of the company’s assets or its separate structure);
  5. Exit from a business or minority position.

Privacy of M&A deals with the virtual data room is a principle that implies that information must be protected from intentional, unauthorized, or accidental changes. Information stored in files, databases, systems, and networks must be reliable for accurate protocol processing and provide accurate information for business decision making. Controls are put in place to ensure that information is changed in acceptable ways.

What to Look for in a Virtual Data Room Provider?

A virtual data room is a solution for secure data exchange across company boundaries. But when deciding on a software provider, it is worth considering a few important criteria. Here is more about it.

Virtual data room for secure business management

When it comes to hundreds of transactions per day, the procedures for internal approval of contracts and commercial offers become key in any company. Thus, modern companies use new digital solutions for optimizing business operations.

A virtual data room is an electronic document management system, implying an external exchange of documents – between the organization and its counterparties. It is a simple and convenient tool for organizing the workflow process, which greatly simplifies the process of processing large document flows.

Development and implementation of electronic document management systems at the enterprise allow:

  • reduce the time for approval of internal documentation;
  • ensure order and clear routes for the approval of papers;
  • increase the controllability of processes, compliance with time regulations;
  • ensure the safety of documents in the archive;
  • reduce the routine burden on managers;
  • increase employee loyalty.

With the help of the data room companies can automate not only the workflow with counterparties. For large organizations with a large number of employees and a complex hierarchy, an internal document management system can be a real salvation.

What functionality to look for in a virtual data room?

There are many data room providers in the IT market. However, there are a few things to consider when making your selection. So, there are the following important criterion:

  • Security. The data room enhances data security. The system administrator assigns each user access to documents on an individual basis in accordance with his authority. Accordingly, he will only be able to read, edit documents, or will have unlimited rights to create, modify and delete documents. The system keeps records of all actions of each user, which allows you to track the history and authors of all changes.
  • Increasing transparency and manageability of the business by improving access to information and clearer control over processes. In order to increase the transparency of business processes for management and reduce the likelihood of fraud, any electronic document management system has a module that clearly shows the processes of agreeing and changing all documents in the system.
  • Reliable storage and prevention of loss of documents, including as a result of force majeure, which means reducing legal and economic risks.
  • Cost reduction. The introduction of electronic document management allows reducing the cost of storing documentation, as well as consumables that are used in paper document management.
  • Monitoring the execution of instructions through flexible reporting, allows management to analyze the number of processed, agreed, and overdue documents, and take measures to correct the situation.
  • Increasing employee productivity. By reducing the number of routine operations, saving time, and improving the convenience of work, the productivity of employees also increases. In addition, the correct organization of electronic document management makes it possible to eliminate errors associated with the so-called human factor.
  • Collective work with documents. Workflow automation allows several users to work with the same file at the same time, as well as search through a single document database.
  • Mobility. Data room systems, for the most part, are web-based solutions that allow you to sign documents anywhere, anytime, and on any device. For obvious reasons, this is especially important now. No more sifting through stacks of paper looking for the right document just open it with the touch of a button. In just a few seconds, you can edit it or send it to the right employee or counterparty.

How to Run Your ISO Audit with a Data Room?

In today’s rapidly changing technological environment, it is important that IOS audit solutions are flexible. Take advantage of a modern, agile approach to managing your audit program with the virtual data room.

The Virtual Data Room as the Best Way to run Your IOS Audit

The COVID-19 pandemic and the restrictions it has caused are prompting many processes to be transferred to a remote format. Management systems and IOS audits, both external and internal, are no exception. A number of questions arise: is it possible to conduct such audits remotely, to what extent, what documents to be guided by?

The virtual data room for your ISO audit with its extensive customization options, allows each audit department to set and control their own timelines, project milestones, workflow, individual reviews, and more. Building on the user-centric design, we’ve added additional end-user configuration options such as custom workflows, custom views (your way you organize and view data on screen), user group management and tasks, and 100% custom terminology.

Moreover, such an ISO audit is observed both on the part of the employees who are being checked (owners of the processes) and on the part of internal auditors. On the one hand, they believe that this is a duplication of the efforts of external certification or periodic audit of the certification body. On the other hand, an internal review is seen as a kind of internal oversight force that needs to be protected from, hiding essential data or misleading with false information. Early detection of anomalies in how people use digital devices and services can enable faster response during a crisis.

Easy to Use Auditing Solution from the Virtual Data Room

The planning of the ISO audit program is largely carried out as usual: the auditor and the client “virtually” discuss the objectives, opportunities, and risks, as well as the process. It is also important to carry out various technological checks in advance and ensure the remote competence of the audit team. Conducting an audit differs from face-to-face audits in that the parties involved do not sit in the same room, but communicate in real-time or with a delay.

The procedure for preparing and conducting an ISO audit can be described in 5 steps:

  1. Plan your inspection schedule. The key to an effective audit is to have a complete and easily accessible audit schedule so that stakeholders know when each process will be audited during the upcoming cycle (usually an annual schedule).
  2. Prepare for an ISO audit. The first step in preparing individual audits is to confirm their specific timing for process owners.
  3. Conduct an audit. The audit should begin with a meeting to confirm the agreement of the parties and ensure that the planned activities are carried out.
  4. Prepare an audit report. Upon completion of the audit, the auditor also holds a meeting with the owner of the process, at which the conclusions are negotiated: any weaknesses, comments, as well as the auditor’s views on areas that can be improved.
  5. Working with the audit conclusions, follow-up observations are an important step and they are the ones that drive improvements. A well-structured enterprise security program for ISO audit maintains the basic concepts of confidentiality, integrity, and availability of an appropriate control system designed to contain and mitigate the risk of information loss, failure, or corruption.